In all the letters the place holders will be replaced by proper addresses from the “Address” tab. This is the last tab that contains the mail merged letters. =ArrayFormula(Address!A2:E) Mail Merge Output Tab – Mail Merged Letters The formula in cell B1 in this ‘Formulas’ tab simply populates the records from the “Address” tab. Here my goal is to help you use Google Sheets to mail merge letters. I am not going for a formula explanation as usual here. The above formula in cell A1 makes duplicate copies of the letter from the “Letter” tab based on the number of records in the “Address” tab. It contains two formulas one in the cell A1 and the other in cell B1. This is the third tab in my mail merge Sheet. You can add more records (recipient addresses and their titles) to this ‘address book’. So once I mail merge the letter, there would be two letters with two different recipient addresses. See the content of the ‘Address’ tab below.Īt present, there are two records in this address book. Īctually, these are the field labels (row headers) in my address dataset. As I have mentioned above, if you want, you can repeat the same place holders multiple times. I have inserted five unique place holders in the letter above. Address Tab – Contains Recipient Names and Their Addresses Please note that I have typed the whole letter within one cell by inserting new-lines – Start New Lines Within a Cell in Google Sheets – Desktop and Mobile. I have only included five place holders (detail follows) in my formula based mail merge in Google Sheets and allowed the use of the same place holders multiple times in the letter. There are no restrictions in including more paras. Also, replace the “Lorem ipsum…” sample text with your original text. You can change the order of the place holders as well as their position. See some place holders (yellow highlighted) included which are going to be replaced with different recipient addresses while mail merging. Letter Tab – The Letter to Mail Merge in Google Sheets There are four tabs (the sheet link given at the later part of this article). Let me introduce you to my Sheet (template) and the formulas in use. But with the help of my formula you can run mail merge in Google Sheets in a limited way. It’s not wise to expect one as it’s a Spreadsheet application, not a word processor. In Google Sheets, there is no default mail merge option. This can help us to save lots of our valuable time if we want to send letters with the same content to several peoples/multiple recipients. In other words, it’s about generating duplicate copies of a letter or envelop equal to the count of recipients and adding the recipients’ addresses automatically. Mail merge is all about adding names and addresses from a database to letters/envelopes. This is an experiment and I hope some of you will like it. I have worked on that idea and the result is this Sheets formula based mail merge. You can read about that experiment here in your spare time – How to Insert Duplicate Rows in Google Sheets.Īt the time of working on the above said duplicating rows, I thought of replacing some of the content in each duplicated rows. I was actually trying to repeat rows or you can say duplicating rows that had some contents. It’s not that much different from using mail merge in Word.The ‘novel’ idea of a formula based mail merge in Google Sheets came to my mind quite recently. Once happy with your settings, hit the Merge button, and the app does the rest. The sheet you’re drawing information from.The field you want to fill in-first name, email, Cc, or other.Whatever you choose, you can then customize the mail merge settings, including: You can also create a new one using Sheets. Whatever document you’re on, activate Mail Merge, and the app will let you open an existing spreadsheet of data from Google Sheets or Drive. What you get is a simple but useful array of tools. If you want to keep using it, you pay an annual or lifetime fee. It offers a free trial of 20 merges and an additional free week to sample the unlimited version. The first add-on to check out on Google Docs is Mail Merge by Quicklution.
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